Things To Know About Microsoft Teams Compliance Archiving

 

Do you use Microsoft Teams in your business? If you do, you should consider implementing Microsoft Teams compliance archiving. Teams provides a fast and convenient way for workers to communicate with each other, but companies need to know Microsoft Teams’ compliance and archiving principles before using this form of communication. By doing so, they will reduce compliance-related risks as well as the potential fines that could arise.

Teams is a powerful collaboration tool, but like all enterprise software, it comes with compliance and data security challenges. You need to archive Microsoft Team to make sure that you meet compliance requirements.

Microsoft Teams is a well-packaged service. It is a group of services that are packaged by Microsoft. Due to this, compliance routes through the company, not the product. Some of the services that make up the Teams package include Outlook email inbox and shared calendar, Connectors, SharePoint files and Planner.

When archiving Microsoft Teams in your business, you need to know that Microsoft Office 365 has three retention policy levels. Data retention and instant messaging archive solutions are some of the core functions that tech companies need to address for compliance. To make this possible and customizable, Microsoft offers three coverage levels, namely a customizable policy that covers or excludes specific locations and groups, a comprehensive approach that covers data in Microsoft Teams across entire locations, and an organization-wide policy that covers almost all data generated by or stored in Office 365.

It is possible to customize Teams to support compliance requirements. One of the most common compliance concerns that Teams tackles is HIPAA. The Health Insurance Portability and Accountability Act takes a slightly different approach to compliance. Unlike other regulations that address retention and accessibility, HIPAA focuses more on limiting unauthorized access and protecting patient privacy.

In order to ensure adherence to the HIPAA security rule, Microsoft used the Trusted Cloud principles for tackling compliance, privacy, and security. Some of the fundamental elements worth looking at include detection of and protection against potential threats and data breaches, protection against unauthorized access or disclosures, and confirmation of the integrity, confidentiality, and availability of electronic data.

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