Things To Know About Microsoft Teams Compliance Archiving

 

If you use Microsoft Teams in your business, you need to make sure that you are meeting Microsoft Teams compliance archiving requirements. Teams provides a fast and convenient way for workers to communicate with each other, buy you need to know Microsoft Teams’ compliance and archiving principles before using this form of communication. By doing so, you will reduce compliance-related risks as well as the potential fines that could arise.

Even though Microsoft Teams is a powerful collaboration tool, like all enterprise software, it comes with compliance as well as data security challenges. Teams is a group of services packaged by Microsoft. Due to this, compliance routes through the company, not the product. Some of the many services that make up the Teams package include SharePoint Files, Outlook email inbox and shared calendar, Connectors, Stream, Planner, PowerBI, Bots and Tabs.

Before you archive Microsoft Team, it is important to know that Microsoft Office 365 has three retention policy levels. Data retention and instant messaging archive solutions are two of the core functions that tech companies need to address for compliance. Microsoft makes this possible and customizable by offering three coverage levels, namely a customizable policy that covers or excludes specific locations and groups, a comprehensive approach that covers data in Microsoft Teams across entire locations, as well as an organization-wide policy that covers almost all data generated by or stored in Office 365.

It is possible to customize Microsoft Teams to support compliance requirements. HIPAA is among the most common compliance concerns that this applications tackles. The Health Insurance Portability and Accountability Act takes a slightly different approach to compliance. Unlike the other regulations that address retention and accessibility, this focuses more on limiting unauthorized access as well as protecting patient privacy. In order to ensure adherence to the HIPAA security rule, Microsoft used the Trusted Cloud principles for tackling compliance, security and privacy.

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